His work at www.informationtamers.com is fantastic; being IMO, the most extensive “FREE” wiki containing a database of information and knowledge of all things relating to the tools, methods and Mindset of Mind-Visual and Knowledge mapping/management.  Roy is the go to guy of Visual mapping.

It is my pleasure to make Roy’s guest post available to you here at Hypershifters and also at Visualmapper.

Wallace Tait: Visualmapper

This is a guest post from Roy Grubb.

Visual thinking is slowly gaining recognition and traction. Slooowly. Much too slowly. Those of us who have used visual methods for decades, know the scope, depth and sheer fun of the many techniques and we know the advantages missed by the many people who aren’t using them yet.

One of the reasons? The words we use: Mind maps, visual maps, information maps, mindscapes, concept maps, idea maps, visual thinking – there isn’t one that really fits all needs, though I’ve seen a few collaborative attempts to run one down.

Want another reason for slow adoption? The mapping fundamentalists who boldly assert that theirs is the only form that’s worth considering.

There’s a broad landscape of visual methods and mapping styles — and I believe nearly all have value in the right circumstances.

Click the above image to see the map in Mindjet’s Player (Flash). Other versions available: Full-size PNG image – Mindjet’s Player (PDF – Acrobat only) – MindManager .mmap file.

So I decided to map out that landscape, challenge some of the myth-makers and set up some pointers of where to go for more information. There’s a lot more to visual thinking than you’ll find here, but this post is just about maps, because they are powerful tools.

For details you’ll have to go to WikIT , the wiki dedicated to all forms of information mapping with a visual slant. This is accessible to all, no subscription needed, no long sales page, not even a request for your email address. That’s because the purpose of WikIT is to make knowledge of mapping techniques available to as many people as possible, without reservation.

In this post, I’ve added links to specific pieces there so that you can explore for more detail, but to see its full scope you can peek at the contents list.

Mind mapping
Mind mapping seems like good place to start, because it’s one of the better known. Tony Buzan claims to have named them first. He has published rules that he says a map should follow before it can be called a mind map.

But maps that don’t fit the Buzan formula are now often called “mind maps”. Maybe they have straight lines, use boxes or bubbles for nodes, have a lot of text in each box, or do not use color or images. Spider diagrams, idea maps, bubble charts and others are widely referred to as mind maps. Buzan-qualified instructors are often jump in with tweets or comments on blogs to say that these are not mind maps. Too late: The term is out in the wild (btw although ‘Mind Maps’ is indeed a registered trademark, it applies only to training courses).

It is useful to be able to distinguish the types of mind maps. WikIT, the mapping wiki, makes the distinction by referring to “Buzan mind maps” and “common mind maps”.

What identifies all of these is that they start with a main topic and everything hangs off that in a hierarchy. Usually, the main topic is in the center.

Mind maps are good, amongst other uses, for breaking a topic into its parts – those parts into smaller ones and so on. Say you have an idea for a new business. You put a working name for the business in the center of a large sheet and you can quickly sketch in the services to be offered, radiating out around that. Against each service you can add items for needs, sources, differentiation from competitors, market research and niches to target, funding ideas, and costs.

The radial form makes it keep an overview and the focus on the center. It also makes it easy to make insertions at the right point. These are very appealing in comparison with a written list. Lists work well when planning is complete and the plan is being executed, but at the open-ended, thinking stage, an open diagram can help to bring out new thoughts. This is true for many people – it’s not guaranteed, but unless you have tried seriously, you may not know you’re missing an opportunity.
Mind maps are good for arranging information for learning. Again the hierarchical breakdown appears, this time for organizing notes and grouping related topics together. The mental process of organizing helps with understanding and remembering.

In a Buzan mind map, each node will comprise just one or two words. Many Buzan advocates say “only one”, but the examples that come with his own software (iMindMap) include examples with as many as five words.

The reason given for this rule is that writing a phrase can finish the thought while breaking the phrase into keywords and then looking for intermediate junctions can suggest other lines of thought and open up your thinking. In my experience it works very well in some cases. My argument with it is that it is presented by some of the gurus as the only way to make mind maps.

Here is an example of the benefits of bypassing the guideline in very different circumstances taken from a mind map summarizing the basic commands for editing Wikipedia. At the third level and beyond, substantial editing guidelines are given. Breaking these into single words would get in the way for readers trying to use this is a quick reference source.

For more about mind maps: WikIT has What is a mind map? / Buzan mind maps / Buzan’s mind map guidelines in practical use / Common mind maps / Large mind maps and more.

I use mind maps of all types and find them stimulating to use. I had a great time making the mind map “Mapping: So many options” that was the starting point for this article.

Concept mapping
Then there are concept maps. These describe relationships between things – ideas, abstract concepts, places, substances or names of a material object.

If you want to be sure you understand a subject, or have a student prove to you that she has a grasp of a topic, they do a great job. And they have been widely accepted in the field of knowledge management, where groups work together to create knowledge on concept maps.

Defining characteristics:

• Concept maps sometimes start with a “focus question” which tells you what the concept map is about – the question it was made to answer;
• The main subject is usually at the top;
• Nodes are boxes containing an idea, object name or concept;
• Associated nodes are connected by a line with a “linking phrase” between;
• Any node may be connected to any other node (it is a graph), so a concept map need not be limited to a tree topology.

If you want to organize files, notes and web shortcuts, allowing “any node may be connected to any other node” is particularly useful because you are not limited to placing a link under one parent. Multiple paths may lead to the same item and this reflects a basic reality of documents: They often relate to two or more topics.

The value of concept maps in demonstrating knowledge is that they are made up of propositions that may be verified. Each triplet of concept – linking phrase – concept can be extracted and discussed. So if a tutor found this on part of a student’s concept map: A node “Sydney”, connected to a node “Australia” by a linking phrase “is the capital of” she would know that the student had not mastered this aspect of the topic. The proposition can be read as “Sydney is the capital of Australia” and this mistake would show that a student had not grasped the difference between a financial center and a capital.

Concept maps are used in business to collect and record knowledge where subject experts discuss much more subtle propositions than the example just given.

For more about concept maps, WikIT has Concept maps, and Concept maps or mind maps? the choice, which are good starting points.

Skimming through more map types

Tree diagrams and organigrams (organization charts) are used in business to represent business functions and units and show the hierarchy of reporting. These are one of the most familiar visual forms. Tree diagrams on WikIT.

Mindscapes are unlike mind maps in several ways, but they share attributes like color, images, visual expression of ideas and organic or natural feel, all aimed at inspiring creative thinking. WikIT has an extensive and stimulating article by Nancy Marguilies, the noted proponent of Mindscapes.

Cluster maps are one of the early forms of graphic organizer used in schools and still work well for beginners. Using clusters of Post-It tags on the desk or wall allows for continuous change as the map develops, and can be drawn up as a mind map when the beginning mapper feels confident. Clustering on WikIT.

Visual thinking aids are used in teaching thinking in schools. A superb collection of these aids is at Exploratree, a website with 23 mind-jogger diagrams. Many of them will be useful to creatives and critical thinkers of all ages. More about visual thinking guides on WikIT.

Flowcharts, swimlane charts, control flow diagrams and other step-by-step diagrams are used to document and envision behavior, decisions and processes. These are often prepared in black and white, but purposeful use of color, shading and shadows can enliven them and improve their ability to communicate. Flowcharts on WikIT.

Southbeach notation is a visualization and extension of TRIZ in map form. It’s for problem solving, innovation and product improvement. The visual components of Southbeach notation help in analyzing details of a problem: What might be changed, the negative and positive aspects of the present situation and of the proposed changes, and the causes and effects of elements on one another. This is another whole post, though. The example is from Jangan Dabla and here is Southbeach notation on WikIT.

Annular maps maintain a strong focus on the central subject. In concentric rings around that, subsidiary thoughts or goals are arranged. Annular maps on WikIT.

Isomaps If you have time, patience and the skill, you may want to try these technically-advanced isometric projection maps developed by Arnaud Velten. As far as I know there is no application developed to make these, you’d have to use image manipulation software.

Why map?

Thinking, learning, organizing, problem solving, presenting, analyzing. planning, managing, creating, innovating, … there’s no end to ways of using these maps. WikIT has an article on this – “Uses of information maps”.

and Paul Forman (Mindmapinspiration) has an entertaining list (yes, a list) of 100 reasons to mind map. He uses “mind map” in the Buzan sense. The tragedy is that few appreciate just how many uses there are.

How should you make the map?
The options are hand-drawn maps, computer-based maps and maps made on smart-phones. Oh, and Post-It tags (see Cluster maps above).

I started back in the 1970s when making maps by hand was the only way – there was no software for mind maps then. My experience has been that hand-drawn maps are better for personal creativity, reinforcing memory, and if you have some artistic talent, for inspiring others. They are limited when the map is expanding rapidly, or has changed a lot over time, but the flexibility of layout is enviable when compared with most mind mapping software.

Map changes and expansion are not always a problem, because re-drawing a map that has become too big for its paper, or too messy, can bring out new ideas.

If you are an artist of limited ability your strained drawings and messy writing may be inhibiting if you’re working in front of others. Working with a projected computer mind map may then be quicker and more comfortable.

Making maps on a computer is good when the map will expand and change continuously. It is better for readability, and allows something that is impossible with hand-drawn maps: Organizing attachments, notes, computer files and website links. Images are easy to find and add as well.
Organizing your thoughts on the computer gives you more freedom to move sections round as the thinking develops.

Computer based maps may limit your ability to express yourself when creativity is what you aim for. WikIT has a list with screenshots of free mapping software of many types.

Making maps on smart-phones has become popular because of the convenience of mapping anywhere – even standing up. The screen size makes it a limited, but most software allows exporting maps for later work on your computer. WikIT covers mobile mind mapping applications as well. So keep your options loose – a hand-drawn mind map, computer made one, smartphone, iPad, … your needs and resources will change from tasks to task and suit different purposes.

Some people even add hand-drawn map sections to computer made maps and find it useful.

Do read the comments here for a variety of opinions on hand-drawn maps.

Who is the map for? Who will make it?
Unless it’s just for you alone, the audience for your map will affect the tools you use, the style and type of map.

If it is for a scattered group, then one of the collaborative tools like bubbl.us or Mindmeister may be helpful. If it is for a group gathered together, your options will be wide open and you can consider the next section.

How long have you got to make it?
In a meeting, a flipchart or whiteboard may be quickest and it will certainly be best if you are able to own the room, work the meeting, and inspire the group with your brilliant sketches and color.

If you can type quickly and are familiar with the operation of specific software, then a laptop and projector will beat handwriting for speed and may be more suitable in a conservative business setting.

How will you make it exciting?
For memory, inspiration and creativity, color, pictures, sketches and icons make a real contribution. Just take a glance at Nancy Margulies Mindscapes to see that. Even if you are involved in a business planning or knowledge management project, icons and colors can make finding what you want on the map quicker, but do pre-arrange a coherent color plan and make sure everyone involved knows what the colors represent.

The One Map Guys
Some will try to persuade you that only one type of map works, and that type works best in all circumstances.

Sometimes this is because only the type of map they promote can be produced by something they have to sell.

Sometimes it’s because they have only ever used one type of map and never seriously explored others.

Often it’s because their background means that they view maps through a particular lens: They are in knowledge management and believe that only concept maps work. They give seminars on creativity and value colors and pictures highly without regard to other uses. They only use maps for business analysis and think colors and pictures are frivolous. They are project managers and believe that only maps made with software with added task information are useful. They are teachers and believe that only hand-drawn maps work.

Be skeptical of claims that “there’s only one way”!

Know the options, know what is best for which circumstances and be willing to try new methods. And happy mapping!
___________________________________________________________________________

Roy Grubb FBCS CITP MCMI is a management consultant specializing in the visual organization of information, knowledge, ideas, information systems and business projects. He founded G&A Management Consultants Ltd. http://www.gandanet.com.hk/ in Hong Kong in 1981 and has undertaken assignments in USA, Japan, Singapore, Malaysia, Philippines, France, Scandanavia, Ireland and Hong Kong. His company was responsible for the development of 3D Topicscape and Roy was project manager for this mapping-based information organizer.

He has used mind mapping and similar techniques since the 1970s in his business and his private life and is the principal editor of WikIT.

A social media and Mind-Visual mapping professional practitioner and consultant; Pascal is a fellow Visual mapping colleague and is integral to the furtherance of this arena. Wallace Tait: Visualmapper

I was really delighted when Wallace Tait invided me to write a guest post for both Visualmapper and Hypershifters. Accepting to write a post is one thing, coming up with an idea is another one. As I had difficulties in this respect, I I decided to ask my Twitter network if anyone could suggest a good theme. One of my tweeple, @marionchapsal, a very keen mindmapper herself, suggested that, as an historian, I perhaps ought to write something about the history of visual mapping. I immediately thought this was a superb idea. On thinking about it further, I however very quickly realised that this was perhaps more tricky than I initially thought. As this was outside my real area of expertise, it would certainly take a considerable amount of background research.

In quite a typical way of how Twitter can contribute to help with the generation of ideas, I however just as quickly came up with a way to go round this problem. Firstly, I remembered reading a tweet by @pgsimoes who was drawing attention to a new web 2.0 site, Timetoast, which makes it easy to create and share timelines online. I was already familiar with the SIMILE software, which allows for the creation of web widgets for visualising temporal data, but had been hoping for a while, that such a software hosted in the cloud would become available, as I could see a real potential for it and it would be very useful for me in connection with my history teaching at the university. Secondly, in another tweet, Wallace Tait, the Visualmapper himself, had also recently pointed towards a post on Philippe Boukozba’s blog about “A visual map created by Walt Disney 53 years ago“. From those two tweets came the idea of preparing this timeline in a very collaborative way by conducting a little experiment in crowdsourcing.

It is necessary to start this mindmap somewhere and a couple of blog posts provide us with a starting point, namely Michael Tipper’s Tony Buzan did not invent Mind Mapping! and Origins of Mindmapping software. I shall limit my own contribution to only one date, which would be Joseph Novak’s Concept Map (1972).

What I would therefore like to do is to ask the readers of both the Visualmapper and the Hypershifters to tell us, what they consider as the most significant dates in the history of visual mapping broadly defined and to provide pertinent links to accompanying illustrations and documents on the web. It would have been nice to create such a timeline on Timetoast, but it will unfortunately not be possible, as it is currently necessary to have a precise date to enter, which includes not only a year, but also a day and a month, and such data will probably not be available for some of the entries. It will therefore probably be best to present the timeline in question in the form of a mind map. A first iteration would work like this.

What would you suggest adding? It is possible to directly make changes to the map, using Mindmeister’s wikimap function, if you already have an account or create one for this purpose. An other option is to suggest additions in the comments of this blog post.

Mindjet MindManager Emerges as Must-Have Software for Business Professionals

MindManager empowers business professionals to better capture, organize and communicate ideas, information and projects for business success

San Francisco – July 13, 2010 – Mindjet®, the leading provider of software and cloud-based applications for visually organizing and managing information and ideas, today announced the latest version of the company’s flagship software – Mindjet MindManager Version 9.  Used by millions of business professionals, MindManager delivers an inherently unique value to today’s workers – a flexible, intuitive way to visually brainstorm concepts, organize information, develop actionable strategies and project plans, and communicate results.

On a daily basis, business professionals combat masses of information coming from multiple sources – web, email, documents and meetings – with no means to connect the dots and see the big picture.  MindManager provides the destination that unifies diverse information allowing users to organize, act on and communicate their ideas and strategies.  With its enhanced integration with Microsoft® Office and fluid, drag-and-drop interface, this latest release cements MindManager as the go-to software for business professionals to quickly capture, organize and reorganize information to discover new avenues of thought and new solutions – and then put those solutions immediately into action and stay ahead of the competition.

“By organizing information visually, MindManager fits the way I work and serves as a destination for me to be more productive and effective,” says Corey Sherman, Principal at Sullivan, Cotter and Associates, Inc.  “If you can think, MindManager can help you work better.  And with an ever-expanding list of features and functionality, the new MindManager Version 9 solution has more ‘ooomph’ than ever!”

MindManager provides an intuitive visual framework for individuals and teams to capture information, analyze complex relationships and identify priorities.  Taking advantage of MindManager’s tight integration with Microsoft Outlook, Office, Project and SharePoint, Mindjet is helping users to accomplish more, ensure project success and improve communication by organizing and presenting information in a visual context.  In one clear, easily modified visual “map,” information from group thinking and the web can be combined with existing documents, files, meeting notes and emails.  This visual, flexible presentation of information improves business planning and fosters better collaboration among teams.

A main feature of MindManager is data import and integration with Microsoft Outlook, Office, Project and SharePoint, which enables users to take advantage of MindManager in the context of typical workflows. MindManager version 9 for Windows integrates with Microsoft Office 2010.

“Throughout history, a key leading factor in economic growth and wealth creation has centered around productivity and creativity to drive innovation,” said Scott Raskin, CEO of Mindjet.  “Our goal with MindManager Version 9 is to dramatically improve an organization’s creativity, project planning, performance and innovation.  Whether overloaded with information, solving a problem, working with a team on an important project, or wanting to communicate more effectively, MindManager Version 9 is simply a must–have.”

Key Features in MindManager version 9 for Windows:

• MindManager Slide Show – Enables users to create and present a series of slides based off map, tree and organizational chart layouts helping to align and organize information, ideas and strategies to be more productive.

• Microsoft Outlook Integration – Features more powerful integration with Microsoft Outlook tasks, emails, notes, calendar items and contacts and enables individuals to easily assign priorities, filter on priority, and drag and drop content for better organization.  Dynamic branches of Outlook tasks can be added to maps and visualized in MindManager’s integrated Gantt chart.

• Microsoft PowerPoint Integration – Users can now easily export content from MindManager into PowerPoint slides to accomplish more, faster.
• Microsoft Project Integration – Improved integration allows for exporting of plans created within MindManager as Microsoft Project files.
• Resource Utilization – To help ensure your plan’s success, users can better understand which resources are over or underutilized.

• Gantt Chart View– Individuals can view task and project plan timelines in MindManager’s integrated and synchronized Gantt chart. Updates can be made to maps by adjusting the Gantt chart or by making changes directly into a map.

MindManager version 9 for Windows will be generally available on August 10 in three languages: English, German and French, and can be purchased through Mindjet.com for $349.

Supporting Resources

• Hear what individuals and organizations have to say about Mindjet
• Follow Mindjet on Twitter to learn more: http://twitter.com/Mindjet
• Learn more about Mindjet on Facebook: http://www.facebook.com/mindjet
• See the post on MindManager version 9 announcement on our Dutch Chapter site.

The Luxor Theater was the location for TEDxRotterdam on last June 4, 2010. Speakers from all over the world gathered to present ideas which are worthy enough to be distributed. Or: Ideas Worth Spreading. The theme of the day was: ‘Somethink Completely Different. The program consisted of several special performances and Talks. Our partner World of Minds facilitated this event via livemindmapping on a livestream on the web. It was possible to follow mindmaps grow which were made by the team of World of Minds. (Photo © Marc Nolte)

Wat is TED?

TED is a nonprofit organization that spread ideas which are worth it. TED stands for Technology, Entertainment and Design. It started 25 years ago as a four-day conference in California. The annual TED conference invites world ’s greatest thinkers and doers to speak for up to 18 minutes. After that, the presentations are made available on TED.com.

TEDx is a program of local, independently organized events that bring people together to share the TED experience. On a TEDx conference, video and live speakers will be combined so that great discussions are elicit. Also a great degree of involvement will be developed in the exclusive group of attendees. These local, self-organized events called TEDx, where x stands for “Independently Organized TED event”. Although TEDx is a self-organized event, the big line in the program is according to the TED principle.

Program

(photo © Thomas Dral) TEDxRotterdam consisted of a very diverse program. It distinguished itself from other events because all the speakers differed from each other. Each speaker had his or her own style and subjects. This ensured that the audience got inspired again and again. Also the  many performances between the speakers were very enjoyable. Quite something else between the speakers, like a piece of music, singing or dancing, ensured that the audience remained fresh and sharp. This made it attractive for the audience to listen attentively to the innovative ideas of the speakers and receive these ideas. Also people were able to redistribute these ideas and create new ideas by themselves.

The program consisted of four parts:

1. Our World,
2. How We See The World,
3. How We Experience The World and
4.How We Explore The World.

Our World

The host of TEDxRotterdam, Max Westerman, welcomed everyone and explained what the day would bring and what the rules were to the speakers. Each speaker had only eighteen minutes available during his or her presentation.  Also he explained how people inside and outside the theater could participate directly in the event. People exchanged ideas with others by using Twitter through the hashtag # TEDxRdam.

To get started right away, none other than the mayor of Rotterdam, Ahmed Aboutaleb, was the next speaker. He had a few important issues about poverty. Aboutaleb grew up in a poor Moroccan village so he had experience with this subject and knew so much about it. Remarkably, he began his presentation with an impressive Moroccan poem.

The remainder of Part 1 of TEDxRotterdam brought forward some great quotes. After the impressive performance of Besim Hoti and Marielle Rijkaart, Bas Haring said during his presentation: “Sometimes you need to be an island, so you’re blocking other people’s ideas and begin to think for yourself. ” A distinct quote because TED stands for sharing ideas. This quote made a lot of people think.
Arjan el Fassed, located in the top 500 of Twitter users,  presented on the great impact of social media. In example, there is a street named after his Twitter-account: the ‘@arjanelfassed tweetstreet’.

How We See The World

AAlso during the second part a number of renowned speakers presented. Olympic swimming champion Maarten van der Weijden discussed a very direct and honest presentation about overcoming cancer. Like in Part 1, this part consisted of a few performers such as Harry Merry and Ntjam Rosie. Igor Nikolic gave one of the best presentations, according to many specators. This was because his speech filled with nice one-liners like: “Evolution is about trial and error, not trial and success.”

How We Experience The World

In Part 3, it was Eppo van Nispen tot Sevenaer who presented vividly on library 2.0. Eppo is a librarian by profession and talked about the impact of the internet and other media for libraries. Eppo said tactfully about libraries: “It’s about meeting people, not the books.” After other speakers in this third part, including the pastor Abeltje Hoogenkamp and APOPO founder Bart Weetjens, had spread their ideas, it was concluded with the brilliant performance of Celine Cairo. (Photo © Marc Nolte)

How We Explore The World

Part 4 of TEDxRotterdam brought the last but certainly not the least speakers. Professor Dick Tibboel gave an interesting presentation about pain. He explained that over 4 million people in the Netherlands are 65 years or older. Many of them suffer daily pain and therefore “a new instrument” is developed so that pain in humans can be easily identified.
Host Westerman shut off and looked back on a day where many new ideas arise and spread.

(Photo © Bram Muller)

Livestream livemindmapping

Besides the live videostream provided by TEDx there was a livestream with the mindmaps: livemindmapping. All day long there was a team of mindmappers in cooperation with the experts from our partners aHa!Coaching and Hypershifters who were actively mindmapping the presentations. The mindmapping team consisted of Alexis van Dam and Mathieu van der Wal, assisted by Denise de Wolf and Edita Artemis. The mindmaps was accessible for everyone via a livestream on the website of our partner MindMeister. MindMeister is an online service for easy online mindmapping. MindMeister focuses on online collaboration through mindmapping. In addition, this service allows mindmaps to share with others and for example connect to a website. It is possible to start a mindmap and share this via a so-called Wikimap with others so people are all contributing in the same mindmap.

Talks are set out in the mindmaps via live stream.

Anyone can read and review the presentations online. This made TEDxRotterdam globally accessible. People gained insight in the large amount of presentations due to Livemindmapping. All the information could be retrieved easily. The visualization of a presentation leads to more associations and stimulated thinking. In addition, a mindmap offers a visual structure of the talk. The livestream is also perfect for people who missed a part of the presentations or even all the presentations. They could retrieve these presentations at a later time. So these people were still aware of all the ideas that were spread on that day. See all mindmaps via the special TEDxRotterdam mindmapstream.

Satelitelocations

People who could not be present at the Luxor Theater, TEDxRotterdam could be followed from the living room via the livestream of the mindmaps and the video’s. However, TED is about sharing ideas, so many people had the need to follow the event in the company of other TED-fans. A few locations in the Netherlands where hosting the event on a big screen. One of these locations was de Vrije Universiteit Amsterdam, a livestream of the mindmaps was available at this location.

Twitter, tweets & retweets

The #TedxRdam hashtag on Twitter was and is still widely used. Through these hashtag (#), very positive noises were spread about the event and also about the livestream containing the mindmaps of the speakers. Not only during the event, but also after the event people are tweeting about TEDxRotterdam. This was of great value, the tweets offer insight into important issues and opinions, and are accessible to everyone. In this way, the TEDx ideas were also spread through Twitter.

What’s Next?

After the successful facilitation of TEDxAmsterdam 2009, also the Rotterdam edition is more than successful too. TEDxRotterdam spoke the words: “Somethink Completely Different” and they absolutely lived up to this.

Hypershifters thanked the organization of TEDxRotterdam for this inspiring day filled with new insights and ideas.

Have you missed the special TED event? You can watch the videos again. On the livestream you can look back the talks in the form of mindmaps in a visually way.

Would you like to receive the latest developments of World of Minds’ livemindmapping on events? . Follow partner World of Minds on Twitter @worldofminds and LinkedIn! Also register for our Research Report and follow us on Twitter @hypershifters. More information about livemindmapping can be found on the livemindmapping website!

Olin is a results-driven, technology sales and marketing professional with experience building market presence and success for emerging companies. He has demonstrated ability to drive strong and sustainable revenue growth in both domestic and international markets. Olin has for the last 3 years been the General Manager of CS Odessa in the Americas, an innovative developer of visual personal productivity products based in the Ukraine, whose responsibilities include sales, channel development and marketing for the Americas.

Prior to CS Odessa, Olin was responsible for sales at Mindjet for the Americas and Asia Pacific for nearly 5 years. Olin has had a number of senor sales, marketing and business development roles in companies ranging in size from Fortune 500 to start-up. Olin is also a frequent contributor to the CS Odessa company blog “CSO: The World of ConceptDraw Products” at http://mapthink.blogspot.com/ and can be reached at oreams@csodessa.com.  Wallace Tait: Visualmapper

The Human Side of Data

Mind mapping. Visual mapping. Business mapping. These are all information management strategies that have a bit of a relationship to one another. The primary focus behind each of them is to get something accomplished—create a process, make a plan. There are lots of tools that can help with this—each of which might present information in different graphical forms. Software applications that map out processes and plans using a radial format, though, have been getting lots of attention lately. Users say there’s something about them that seems to make it easier to think quickly, creatively, and strategically.

Visual information mapping applications can be used to do an endless variety of things: from managing new product releases or developing a testing process to planning a home remodel or writing a novel. But if I was to put my finger on the one general thing they do very well, I would say it is to organize human thinking in a visual format that‘s easy to grasp, and that puts the content into a hierarchical order that allows you to use and reuse the information to do your job more creatively and efficiently.

User testing versus lab testing:

I’ll be the first to agree that very little hard scientific evidence supports my contention about the value of radial placement of information or mind mapping. But there is lots of very positive user feedback. Three such comments in particular give me the confidence I need to market and sell this kind of software—which I’ve been doing successfully for the past ten years.

The first comment is one I hear a lot when I ask users if they’ve told other people about mindmapping: “Are you kidding? This is my secret advantage, my competitive edge. Why would I want to level the playing field?”

Then there is the blunt, but very human, observation from dedicated mind mappers that they don’t want to introduce the software into their organizations because “my company doesn’t deserve the benefits you get from mind mapping.”

And then there was the sort of compliment my wife permitted mind mapping tools. My wife is a huge auto racing fan – and of one team in particular. One evening I came home and told her I’d learned that a rival racing team had bought a copy of our mind mapping software and were probably going to use it to work through their race and preparation strategies. Unbeknownst to me, my wife bought a copy of our product and sent it, along with a note, to her team—explaining that she suggested they use it to plan smarter race strategies. But she never heard back from them. Maybe it’s just a coincidence that this same team has since had to merge and be reorganized. Maybe they never installed her gift.

A Short List of Criteria
With all of the visual mapping, mind mapping and business mapping solutions on the market, how do you know which one’s best suited to your needs? Based on my experience I have four suggestions for people considering different applications.

1)      The product has to be comfortable for you. Does it work the way you want it to work? Does the operation seem logical? Many products have two or three ways to accomplish the same goal. Is there a way that works for you?  Be wary of marketing spin. Trust your gut instincts.

2)      If you think you’ll need help, make sure you can get it from a human. Most companies say they provide “support.” Find out exactly what that means. For starters, see if you can get someone from the company to have a meaningful email or phone conversation with you about whether their product will meet your needs? Find out if the support you get before the sale resembles in any way, shape or form the support you can expect afterwards?

3)      Find out if the company is planning ahead. The product might meet my needs for the present time. But will it adapt to future requirements that may become standard? CS Odessa, for example, greatly extended ConceptDraw MINDMAP capability by integrating it into the ConceptDraw Office suite. This integration enables users to move seamlessly from project inception, to detailed planning, to comprehensive reporting and even to documentation. Our InGyre technology allows you to work the way you want to work, during every step of the process. Recently, CS Odessa has also introduced new collaborative technology based on Google Wave that enable groups of any size to work together in a shared, same-time edit mode to collect and organize the combined intelligence of the group.

4)      Finally, understand your total cost of ownership. What are you getting and what is it going to cost you? If 1, 2 and 3 are in place; then it is important to look at how much it’s going to cost you over time to use and maintain the application.

With so many choices on the market, it can be hard for someone to decide which product is right for them. Price is always an important consideration. The bottom line is to understand what you need in a product, compare alternatives against a clear—and short—list of criteria, and then make your best decision. Of course I always suggest you start looking here http://www.conceptdraw.com

The ugly truth about visual mapping and list-making

Power Markers for MindManager solves the incompatibility between maps and lists

In recent years “Mind Mapping” software has expanded rapidly into productivity management and information management, with most products offering some form of graphical labelling and task management capabilities ranging from simple icons through to fully featured Gantt charts. But the tree-shaped diagrams created by mind mapping software are poorly adapted to handling these extra layers of information hung on the topics. How does this problem arise, and how can we solve it?

Let’s go right back to basics.

The parent topic sets the context for subtopics

A topic in a map has a number of “properties” that combine together to represent something meaningful. Its primary “property” is the parent topic to which it belongs. This sets the context, which delivers the majority of the meaning in a map. It is the visualisation and manipulation of context that sets visual mapping apart from most other ways of conveying information, and adds substantial value.

The second most important property is the topic text itself. When combined with the context of its parent, the topic becomes something meaningful that can be understood, explored, expanded upon or examined as part of a pattern. (I’m not going to debate the “one word” rule for mind maps here.)

So far, so good – this is standard mind map visualisation. But with the advent of mind mapping software, we can also hang lots of other information (or properties) to our humble topic, for example

• converting it into a full-specified task, with a percent complete value, a priority, a duration, a start date and a due date,
• adding extra tagging information such as keywords or task resources,
• adding extra text (Topic Notes),
• adding named visual markers (icons),
• adding images,
• adding text or fill colours, boundaries or shapes, or
• adding a hyperlink or an attached document.

A topic with too much information assigned to it

These properties enrich the topic and tell us more about it. Further, using the same marker on several topics creates a grouping across the map, so that the presence of a marker tells us that the topic also belongs to other groups, e.g. “Priority 1 items” or “Finance Department items”. The advantage of these properties is that you can apply several of them to the same topic; a topic can belong to multiple groups at the same time. Compare this to the primary property of context (the parent topic); a topic can have one and only one parent, unless it is the central topic, which does not have a parent. Topics cannot have multiple parents – after all, this is what makes a tree a tree. So it is very handy to have so many ways for a topic to be a member of other cross-tree groupings as well.

This is where mind mapping software starts to cough and splutter. The primary property, context, is very well supported. We can surf around maps, drill down into trees, expand or collapse detail as we wish, visualise patterns, summarise things and literally change the meaning of a map simply by moving topics around. We can visually “understand” the relationships in a map through the lines that connect topics together. We can play around with contexts, reinforce our knowledge and create new insights. Mind mapping software offers a rich and rewarding set of controls for working with the context property. But the picture is very different when it comes to understanding our map in terms of its other properties, indicated by icons or other markers. Typically, there are only a couple of options:

• We can look at the map and visually recognise markers, with reference to a legend to explain them if necessary (and if available).
• The software can help us to look in a more focused way by filtering out the parts of the map that don’t carry the markers we are interested in (unless they are in the path to the central topic). This removes the context surrounding the topics of interest, making them easier to spot.

In both cases, we need to change our mindset to stop looking at the map as a whole, and try to see it as a list – but the list only exists in our minds. Whichever way you slice it and dice it, the information in our map is still a tree, dominated by the context property. It relies on our concentration and visual diligence to ensure that we don’t overlook something important. But take care – there are many ways that a topic can be out of view; it might be outside the visible area, or filtered out, or folded up in a collapsed tree. There is no safety net.

That’s easily solved, I hear you say. All you need to do is make lists in your map – a section for things to do today, a section for critical information, a section for open questions and so on. This works perfectly if you can devise a way to organise your stuff so that each item clearly belongs in only one place. Remember that a topic can have one and only one parent. This is fine for natural hierarchies, such as a breakdown of countries, counties, towns and districts. But the majority of the real world is not as nicely organised as this. Most of the things we deal with belong on more than one list at the same time. If I have promised to finish a report for my boss by next Friday, which list does it go on? The list of actions? The list of commitments to other people? The list of things to do by next Friday? The list of things connected with my boss? The list of reports to write? How about all of the above? If you are constructing lists within a map, this last option is not a practical one unless you are patient enough to create the same topic in five different places – and the novelty of doing that will vanish the first time you get it wrong.

The conclusion is that visual maps are perfect for the big picture, and for making sense of information by organising it, summarising it, surfing it and manipulating it. But visual maps become much less ergonomic if you want to keep track of the detailed properties of topics. Lists are far better for taking action and quickly assessing what needs to be done. So how do we get reliable lists out of our maps, without compromising the structure of the map itself?

If you haven’t already guessed, this is what Power Markers for MindManager does. Power Markers is an extension for MindManager for Windows that adds a “Hot Lists” task pane, and automatically extracts lists from your maps. So you get not one but two views of the information in your map; the visual map for the big picture and navigation by context, and the cross-tree groupings that exist within your map, based on the map markers that you have used. These lists group and sort topics by every property except context – colour, task status, icons and so on. Because this is a set of lists, rather than a tree of topics, it is normal for the same topic to appear on more than one list at the same time – so your “Write report” item is simultaneously shown on five lists, and you can find it by reviewing any one of them. When it is completed and checked off, it disappears off all five lists again.

A dashboard map with dynamic status indication

Hot Lists of topics, generated by Power Markers

Power Markers can do a lot else besides. It can “roll up” important information to the centre of your map, greatly reducing the risk that you might overlook something vital. You can also design your map marker groups in the map itself, and make their definitions a richer part of your map. Power Markers Standard Edition will create up to 15 lists per map, and does not require a license key.

If you use MindManager to organise information or keep track of activities, Power Markers will help you to get a lot more value out of your maps by being able to see them from two perspectives at the same time.

Resources

Power Markers demonstration map on BiggerPlate: www.biggerplate.com/viewmap.asp?id=904

Download Power Markers for MindManager 7 or 8 for Windows:  http://www.olympic-limited.co.uk/mindmanager-add-ins/power-markers/

Free white paper on designing Dashboard maps with MindManager: http://tinyurl.com/34mlzos

The Beyond Mind Mapping blog: www.beyond-mind-mapping.com

Copyright © Harport Consulting 2010. All Rights Reserved.

Dan Prager CEO at Austhink jumped at the chance to present a good case for the use of bCisive.

Dan does software strategy, agile team leadership, design, architecture, and programming. Past experience includes research and development, commercial consulting on optimization and simulation, and teaching. Dan holds a PhD in mathematics, and practices and teaches martial arts. He also blogs, and his favorite t-shirt reads “No-one cares about your blog”.

bCisive Online is a web-based visual mapping tool from Austhink Software, aimed primarily at complex decision-making, individual and team problem-solving, presentation and facilitation.

If you are a mind-mapping afficionado, but have had trouble getting the rest of your team to work with mind-maps, bCisive Online offers an alternative path to visual thinking.  Our users have found that facilitating a meeting or problem-solving session is a great way to get buy-in from the group.

The modes of visual thinking supported in bCisive Online overlap with mind-mapping, but the visual and manipulatory conventions are a bit different. Here’s a short video illustrating the basic mechanics of map-building and editing.

Notably, bCisive Online allows multiple maps on a workspace, and makes playing with ideas in a bottom-up or top-down fashion (or any combination thereof) both practical and enjouyable.

For the more experienced user, advanced features include:

• Real-time collaboration over the internet, including one-click integrated Skype, remote virtual laser pointers for all participants, and disciplined passing around of “control” (the power to edit)
• A private portal for your team or organization: E.g. http://myorganization.bcisiveonline.com
• Easy export to PowerPoint

Best viewed in full screen, try zooming in and out, and hiding and showing branches and sub-branches.  Clicking on a non-map area of the workspace to pan around at high zoom levels.

bCisive Online is free to try, and available at reasonable rates on a subscription basis.

I’ve been developing, writing about and generally evangelizing about Crystal Mapping for a few years now. I’ve focused mainly on how it can be used in business to communicate organizational level vision and team objectives and how it can be used in education to help revision and learning. But one thing that consistently comes up in conversation, and one I’ve had in depth with Wallace Tait at visualmapper.org, is that people see crystal maps as a natural way of setting personal goals and creating their own life maps. With this in mind here’s my take on ‘life maps’ and ’self development maps’ using crystal mapping.

Below is an example of a Personal Dashboard created in crystal mapping

WANT TO VIEW AN INTERACTIVE EXAMPLE? CLICK HERE
Keep your eye on the left hand pane of the interactive map; this is where you’re offered a linear list of the contents of the interactive map!!!!

Among the many theories, teachings and techniques in the area of personal development there are two features which are common to all and critical to success:
• You have to know where you are going
• You have to know how you’re going to get there

The first point is pretty much a given in that it is vital that you know what you’re trying to achieve and where you want to get to. Otherwise how would you know if / when you’d arrived?

The second is a bit less clear cut because there are usually a number of ways you could get to the same point. However, the fact that you need a plan or a route to follow is not in doubt. All journeys need to be planned.

Just as you wouldn’t set out to climb Everest without knowing which route you were going to take, you wouldn’t (or shouldn’t at least) set out to achieve your life or career goals without a map.

Crystal Mapping helps you map your goals so you can see where you are going and how you’re going to get there.

We work on a simple process: Think it, Map it, See it, Do it

For most of us life is busy. We live at speed, grabbing coffee on the go, having a sandwich at our desk, making calls as we drive (hand’s free obviously). When we have ideas for things we’d like to do or changes we’d like to make we don’t write them down so we forget about them – sometimes for good. It’s important to think about what you want. So, go on think about it!

One of the problems people often find with all the different methods and techniques of self improvement and the vast library of literature that exists is how to remember the stuff which is relevant and how to bring it all together in a way that is personal to you. Well – the best way is to map it – so it’s crystal clear what you are trying to achieve!

Visualization is the key to success for most successful people and it takes place on two levels. On one level it is important to visualize our goals in our minds and to start to allow our subconscious mind to go to work on finding strategies to achieve them. Secondly you need see how you’re progressing. Your own crystal map personal dashboard lets you see it ; how you’re performing in achieving your life goals!

When you took a few moments to think about your goals you were doing nothing new. You probably didn’t need to think that hard before a few ideas at least popped into your head. That’s because these dreams have rattled around between your ears for quite a while. But now is the time to do something different. Just do it!

PRESS RELEASE

CS Odessa Announces Update to ConceptDraw MindWave, a No-Cost Mind Mapping Gadget for Google Wave

San Jose, California, June 2, 2010 – CS Odessa has released an updated version of its popular mind mapping tool, ConceptDraw MindWave for Google Wave. This is a no charge Google Wave add-in, which enables users to rapidly collaborate with any amount of people, from 2 to 2000.

ConceptDraw MindWave provides teams the opportunity to interactively collaborate on a mind map while building a map structure that represents the focus of collaboration. The mind map can then take full advantage of Google Wave playback, or be downloaded to one’s desktop for further development using ConceptDraw MINDMAP.

Improved Functionality of ConceptDraw MindWave2:

• Getting Started mind map on first launch to introduce new users to functionality.
• Horizontal scroll bar for more versatile navigation.
• Automatic hyper linking of URL topic text.
• Added help and privacy resources to gadget
• New shortcuts and many usability improvements

Olin Reams, General Manager for the Americas at CS Odessa, observes, “We demonstrated ConceptDraw MindWave, at the recent Google I/O Developers Conference. ConceptDraw MindWave was presented in the Sandbox and was a huge success.”

“Many of the developers and spectators in attendance were able to immediately see the great potential in being able to build and store a mind map whose access can be embedded anywhere HTML appropriate, such as a web page or enterprise portal. Participants are then free to discover and interact with the wave mind map, join the conversation, and add or edit information. The end result is a great collaborative productivity tool.”

ConceptDraw MindWave is a no cost gadget for Google Wave. To install ConceptDraw MindWave, please visit: http://www.conceptdraw.com/mindwave

ABOUT CS ODESSA

Founded in 1993, Computer Systems Odessa supplies cross-platform productivity tools and graphics technologies to professional and corporate users around the world. With headquarters in Odessa, Ukraine and an office in California, CS Odessa sells products internationally through resellers in over 25 countries. The ConceptDraw Productivity Line of products has won numerous awards and is used by hundreds of thousands of people all over the world.

www.conceptdraw.com

I  looked at Open source and free offerings recently pondering these two models. Many questions such as; Are they sustainable, are these models really free in the long run and; can I actually use Open source and free software as the backbone of my information management processes that support my business operations?

IS IT DOABLE?

OK, so if I use Open office, Xmind, Nitro pdf reader and/or integrate my work with Google mail and docs; hmm, this really got me thinking; will this really work for me?

Well here the thing; it might work, and this really kills me to say this. I actually used Open source and free software for one week during March 2010. And as much as I now need therapy because of my willful experiment, I have come to realize it might actually be doable at a stretch.

Now if you’re one of my consultant/facilitator colleagues and/or commercial software developer friends; forgive me?

I now use Google mail and IMO the more professionally polished GMX mail as my primary mail clients; MS Outlook has IMO become rather obsolete to my needs.

As a professional Visual mapper during the experiment, I used Xmind to challenge my perceived negative view of open source and free. Admittedly it worked for me only to a point; there’s some functions that power Visual mappers just don’t have available in the open source and free models, so this is the downfall.

As an interesting addition; I also used The Gimp as my open source alternative to my regular use of Photoshop (yes I am a PS addict), and this worked really well too.

As much as this has been my personal experiment; I am now back to being my regular reliant self on the commercial models; “I am a realist after all”. This certainly has changed me though, and I am now more aware of the open source and free alternatives.

This was a very interesting personal experiment. The CAVEAT of my experience to date; if you choose to conduct the same experiment, be aware of many pitfalls and the surprising epiphanies also.

As a close colleague recently pointed out to me; there’s a notable difference between the Open Source and Free models. The question remains though; will these models remain Open Source and Free in the long term?

Have you tried this experiment also? What did you experience and what are your conclusions?

Wallace Tait: Visualmapper